Maintaining a commercial property is a multifaceted task that demands attention to detail and proactive management. A thorough and regular inspection is essential to ensure that your property remains safe, functional, and appealing to tenants and visitors alike.
To assist property managers and owners in this endeavor, we’ve crafted an essential commercial property maintenance checklist. This comprehensive guide covers all aspects of property upkeep, from electrical and HVAC systems to safety and exterior maintenance.
By following this checklist diligently, you can uphold the highest standards of maintenance and preserve the value of your commercial property. Let’s dive into the checklist to ensure every aspect of your property is meticulously inspected and maintained.
You can complement this list with our Condo Inspection Checklist
Lighting
- All lights/bulbs/lamps checked and none needs replacement? (Yes / No)
- Checked any luminaires that have transformers, control gear or accessories, such as spread lenses, glare baffles or color filters? (Yes / No)
- Exterior lights and cables aren’t torn; all screws and hardware in place and working? (Yes / No)
- All exit lighting are properly installed and functioning? (Yes / No)
- All interior lighting are properly installed and functioning? (Yes / No)
- All exterior lighting are properly installed and functioning? (Yes / No)
Electrical
- Have you changed batteries in smoke and carbon monoxide detectors, flashlights and test instruments? (Yes / No)
- Timers and photocells are functioning correctly? (Yes / No)
- Cover plates have no cracks and have proper tightness? (Yes / No)
- All exhaust fans are clean? (Yes / No)
Safety
- Checked inventory and restocked all first aid kits? (Yes / No)
- Checked eyewash bottles and stations? (Yes / No)
- Safety signs and equipment labels are in good condition? (Yes / No)
- Respirators inspected and cleaned? (Yes / No)
- Fall protection harnesses and kits inspected? (Yes / No)
- Verified expiration date of fire extinguishers? (Yes / No)
- Verified if the fire hose nozzle is in order and easily accessible? (Yes / No)
- Checked for any other critical safety measures? (Yes / No)
HVAC
- Air intake cleaned (as needed)? (Yes / No)
- Changed all air filters (as needed)? (Yes / No)
- Blower motors in operation have no excessive noise or vibration? (Yes / No)
- Cleaned motors and ductwork (as needed)? (Yes / No)
- Condensate drain pan has proper drainage? (Yes / No)
Building Interior
- Floors, ceilings, and walls show no evidence of deterioration? (Yes / No)
- No visible signs of leaks? (Yes / No)
- Inspected and found no hazards (electrical, mechanical, structural, physical, tripping, etc.)? (Yes / No)
- Faucets, toilets, and showers are operational and in good working condition? (Yes / No)
- Smoke and carbon monoxide detectors tested and working? (Yes / No)
Building Exterior
- Paint and walls in good condition? (Yes / No)
- No broken windows or doors? (Yes / No)
- All railings in good condition? (Yes / No)
- No plants growing on the building or its foundation? (Yes / No)
- Roof is cleaned (as needed)? (Yes / No)
Plumbing
- Plumbing inspected at least annually? No leaks or unusual noises? (Yes / No)
- Domestic water booster and circulation pump systems require bearing lubrication at least annually; no leaks on couplings? (Yes / No)
- Are domestic water heaters and boilers fire-tested periodically? Used flue-gas analysis to adjust the flue draft and combustion air input to help optimize efficiency? (Yes / No)
- Remote drinking water chillers need condenser fan motor bearings lubricated annually. All contacts show no wear and pitting? Ran system control tests? (Yes / No)
- Pumped down the system and removed the refrigerant according to manufacturer instructions? Drained and replaced oil in the compressor oil reservoir, including filters, strainers and traps? (Yes / No)
- Sump and sewage ejection pumps are functioning properly (and replaced on an as-needed basis)? Exposed pumps lubricated (annually)? (Yes / No)
Grounds and Landscaping
- Are walkways and parking areas free from cracks, potholes, and tripping hazards? (Yes / No)
- Are landscaping features, such as shrubs, trees, and flower beds, well-maintained and manicured? (Yes / No)
- Are irrigation systems functioning properly and free from leaks? (Yes / No)
- Are outdoor seating areas, patios, and courtyards clean and in good condition? (Yes / No)
Security and Access Control
- Are security cameras operational and positioned to cover all necessary areas? (Yes / No)
- Are gates, fences, and barriers secure and in good repair? (Yes / No)
- Are access control systems, such as keycard readers or keypads, functioning properly? (Yes / No)
- Are emergency exits clearly marked and unobstructed? (Yes / No)
Waste Management
- Are trash and recycling bins emptied regularly and not overflowing? (Yes / No)
- Are dumpster areas clean and free from debris? (Yes / No)
- Are hazardous waste disposal procedures being followed correctly? (Yes / No)
Interior Amenities
- Are common areas, such as lobbies, corridors, and elevators, clean and well-maintained? (Yes / No)
- Are restroom facilities clean, stocked with supplies, and in good working order? (Yes / No)
- Are amenities like fitness centers, conference rooms, or cafes clean and operational? (Yes / No)
Tenant Spaces
- Are leased spaces clean, well-lit, and in good condition? (Yes / No)
- Have tenant complaints or maintenance requests been addressed promptly? (Yes / No)
- Are tenant signage and branding in compliance with lease agreements and property standards? (Yes / No)
Environmental Compliance
- Are hazardous materials properly stored and labeled according to regulations? (Yes / No)
- Are emergency response plans in place and up-to-date? (Yes / No)
- Are environmental permits and certifications current and accessible? (Yes / No)
You can complement this list with our Condo Inspection Checklist
Absolutely, incorporating these additional elements into your commercial property maintenance checklist will enhance the thoroughness of your inspections and contribute to the safety and satisfaction of tenants and visitors. Should you identify any issues or if there’s anything you believe was missed, please don’t hesitate to contact us. We’re here to support you in maintaining the highest standards for your property.
